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Legal Administrative Assistant to Counsel more...
Location:San Francisco, CA
Company:Judicial Council of California
First posted:April 04, 2017
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Job Description Job Title: Legal Administrative Assistant to Counsel Job ID: 4426 Location: San Francisco

Overview The Commission on Judicial Performance is the independent state agency responsible for investigating complaints of judicial misconduct and for disciplining judges.
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Responsibilities Under direction, the Administrative Assistant to Counsel provides varied, complex and confidential legal secretarial, paralegal and administrative assistance to trial counsel, staff counsel and the commission, serves as lead secretary, and performs related work as assigned.

Examples of Duties (illustrative only)

  • Provides legal secretarial, paralegal and administrative support to trial counsel, staff counsel and the commission.
  • Types, edits, and proofreads a variety of legal and other documents, including correspondence, memoranda, legal pleadings, briefs, tables of authority, and charts.
  • Assists trial counsel in the preparation for evidentiary hearings before special masters including preparing subpoenas, compiling discovery, preparing exhibits, and contacting witnesses.
  • Maintains calendar in formal proceedings.
  • Arranges meetings and depositions; contacts witnesses to schedule appearances and provide procedural information.
  • Contacts custodians of record to obtain legal documents and files.
  • Handles filings of legal documents with the commission, the Supreme Court and other courts.
  • Provides lead direction, organizes and assigns work, sets priorities, and reviews work to ensure coordination and completion.
  • Transcribes dictation, interview notes and recordings of interviews and court proceedings.
  • Reviews finished materials for completeness, accuracy, format, correct English usage including spelling, grammar, and punctuation, and conformance to commission rules, procedures, and uniform style using the California Style Manual.
  • Reviews final legal documents by checking referenced facts and verifying cited authorities.
  • Drafts and prepares correspondence independently and utilizing standardized formats; determines and selects optional language in accordance with appropriate processing of complaints; provides required and relevant commission rules and documentation.
  • Organizes and maintains an information management system that includes hard copy files and records and electronic information.
  • Establishes and maintains complex legal files; maintains integrity of legally relevant original documents.
  • Scans case materials and other documents, links electronic documents to database records, enters data into the commission's case tracking database.
  • Performs research, including the use of legal and other databases.
  • Follows up on projects, disseminates information and keeps informed of commission policies, procedures and activities.
  • Coordinates travel arrangements for Trial Counsel and witnesses.
  • Provides lead direction in the preparation, organization and distribution of materials and binders for commission meetings and other meetings, hearings and projects.
  • Provides additional secretarial and administrative support as needed.

    WORKING CONDITIONS

  • Must be available to work overtime and on weekends and holidays.
  • Statewide travel may be required.
    . Qualifications Knowledge of:
  • Legal concepts, terminology, practices, and procedures.
  • Standard secretarial and administrative office practices and procedures, including filing, business letter writing, and the standard format for correspondence, memoranda, briefs, drafts, opinions, and other documents.
  • Principles, practices, and techniques of training, directing and coordinating the work of others.
  • Correct business English, including spelling, grammar, punctuation, and the use of legal terminology.
  • Methods of legal research.
  • California trial and appellate court practices and procedures.
  • Information management and record-keeping principles and practices.
  • The operation of standard office equipment and computers and the use of specified computer applications, such as word processing, spreadsheets, databases, and web-based applications.

    Ability to:

  • Provide varied and complex legal secretarial and administrative assistance to attorneys and the commission office.
  • Accurately proofread, edit and cite check a variety of legal documents, ensuring correct spelling and grammar, accuracy of quotations and citations, and conformity with approved format and style using the California Style Manual.
  • Provide lead direction and work review on a variety of legal secretarial and administrative projects and procedures.
  • Use initiative and judgment within established procedural guidelines.
  • Organize, prioritize, and coordinate multiple work activities and meet critical deadlines while maintaining accuracy; exercise skill in setting priorities that accurately reflects the importance of assigned responsibilities.
  • Compose correspondence independently or from brief instructions.
  • Communicate effectively and professionally in English, verbally and in writing, with attorneys, judges, commission members, staff and the public.
  • Type at a rate necessary to accurately transcribe dictation, interview notes, recordings of interviews and court proceedings, and produce other types of documents.
  • Operate a variety of standard office equipment, such as computers, projectors and other presentation equipment, fax machines, copiers and scanners.
  • Use various standard and custom computer applications, such as word processing, spreadsheets, databases, and web-based applications.
  • Work independently.
  • Exercise skill in setting and monitoring priorities that accurately reflects the importance of assigned responsibilities.
  • Establish and maintain effective working relationships with those contacted in the course of the work.
  • Maintain confidentiality by exercising a high degree of tact, discretion and sound, independent judgment in communicating confidential and sensitive information.

    Licenses and Certificates
    None

    Education and Experience
    Equivalent to an associate degree and four years of legal secretarial experience, two years of which included litigation, paralegal or legal research experience.  Or:  Two years in a legal secretarial/administrative support position with the Commission on Judicial Performance.  Additional directly related college-level education may be substituted for the required experience on a year-for-year basis.  Additional directly related experience may be substituted for the required education on a year-for-year basis.
    . How To Apply This position requires completion of an application form, a resume and a letter expressing your interest in and highlighting any experience that you deem particularly relevant to this position.  Please apply by April 21, 2017. This position will remain open until filled. 

    Request a printed application from:

    Commission on Judicial Performance
    455 Golden Gate Avenue, Suite 14400
    San Francisco, California  94102
    (415) 557-1200
    (415) 865-4272 Telecommunications Device for the Deaf

    Or apply online by selecting Apply Now.
    . Pay and Benefits Monthly Salary Range: $5,263 - $6,396 per month

    Some highlights of our benefits package include:

  • Health/Dental/Vision benefits program
  • 13 paid holidays per calendar year
  • Choice of Annual Leave or Sick/Vacation Leave
  • 1 personal holiday per year
  • $130 transit pass subsidy per month
  • CalPERS Retirement Plan
  • 401(k) and 457 deferred compensation plans
  • Employee Assistance Program
  • Basic Life and AD&D Insurance
  • FlexElect Program
  • Long Term Disability Program (employee paid/optional)
  • Group Legal Plan (employee paid/optional)
    . Equal Employment Opportunity The Commission on Judicial Performance is an Equal Opportunity Employer.
    .

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